What is time management?
Time management is an activity which involves planning and processing tasks into an organised and prioritised order, being in control of which tasks need more attention than others, resulting in more time free to spend achieving your goals and doings things of value.
Managing Time Effectively is a Common Issue for Small Businesses
What interrupts your time? What stops you from getting the important jobs done?
– Do you go to too many meetings?
– Do you find it difficult delegating work?
– Are you a control freak?
– Do you struggle distinguishing between real leads and random queries?
– Are you easily distracted whilst researching on the Internet?
It’s likely that all of us can at least admit to doing or being one of the above. But there are ways in which we can improve our time management and become more efficient and productive at work!
Jamie Talbot’s Top 3 Tips for Time Management
The old adage, “work smarter, not harder” has become a staple in the way I go about work of any kind. There are many ways in which you can improve your time management, but here are my top 3 which I think would be most beneficial to everyone.
- Complete the most important tasks first
This might seem quite obvious, but it’s surprising how easily many of us are distracted with menial tasks, being talked into doing other things that aren’t urgent, or simply carrying out unnecessary tasks to avoid doing the really important things we don’t enjoy doing.
Use Steven Covey’s Time Management Matrix
We need to become more focused on the important things, and Steven Covey’s Time Management Matrix can help us become more organised. The Urgent/Important Matrix will help you prioritize your jobs into which ones are urgent tasks and which are just distractions. The diagram demonstrates 4 potential categories for your workload. If you start by identifying which category each jobs goes in and start with the urgent/important category first, you’ll be well on your way to being more efficient and productive!
- Always schedule meetings to max 30min
You might not realize but so much of the working day is spent on meetings, discussing and debating, when in fact meetings should only be conducted to share the news once a decision has been made.
The average person spends the 45min window leading up to a meeting procrastinating and pushing back other tasks to ensure they are mentally prepared for the meeting.
Al Pittampalli, is a former Ernst & Young executive and the author of Read This Before Our Next Meeting. In this book Pittampalli argues that many meetings are very mediocre, predominantly not necessary, and the majority of the time this is the case. At least 30% of 2,000 managers asked claimed the time spent in meetings was a waste of time according to a survey reported in Industry Week. (http://business.financialpost.com/2012/04/18/how-meetings-kill-productivity/)
So if attending a meeting is necessary:
- Be sure to schedule it early in the morning to reduce the wasted lead-up time
- Keep to the scheduled 30 min time restriction (even if a
ll the key points were not covered)
- Be conscientious of the amount of time you spent researching online
Being distracted on the Internet when attempting to be productive with research is a huge downfall for many of us. We’ve all done it, but we have to be strict with ourselves to ensure we just read articles that are directly relevant to the subject we’re searching.
Set Time frames for each tasks or project
To avoid falling into this trap, set yourself a time frame for sourcing research. For example, if you’re writing an article allocate yourself 15 or 20 minutes of time to complete the research and then a further 45 minutes to an hour (edit according to the depth of the article) to write it. By giving yourself interim deadlines you’ll become more productive as well as a better researcher – a skill that is much admired!
Author: Jamie Talbot
Title: Managing Director & Owner of Skyline Marketing Ltd
Contact Info: firstname.lastname@example.org
Company Website: http://www.skylinemarketingltd.co.uk/
About Skyline Marketing Ltd: As Skyline Marketing Ltd has grown, one thing has never changed: the values that influence, inform and inspire everything we do. Based in Birmingham, UK,our direct marketing campaigns involve face-to-face presentations that deliver our clients marketing message and contribute to achieving their sales objectives. We believe communicating with customers on a face-to-face basis delivers the greatest impact. As we look ahead to 2014 we plan to further extend our market reach, grow our client portfolio and further enhance our customer retention rates.